How do I sign into the XQ dashboard using a magic link?

After signing in with your email, the magic link is sent to your email for verification and entry into XQ Dashboard.

What does the monitor section do?

It records all of your and your team’s activities and tracks who is and has been provisioned as a team member.

What does the activity section do?

In the activity section you can select a specific date range to view analytics which provides a brief overview of key engagement KPIs. You can filter to view analytics based on your personal activity or your team's activity. Activities can be filtered by those requiring immediate attention, warnings and those that have been successfully completed so you can easily and quickly identify threats by seeing whether messages have been encrypted and verified while receiving warnings and alerts about compromised messages and suspicious activity.

How do I monitor communications within teams?

By clicking on the communications tab on the left side you can view communication by dates or a specific time range and by your communication or the team’s. You can filter communications further by selecting the communications status. This will be either “good”, “needs attention” or “warnings”. You can also search for a specific file name or email name by typing in your query in the search bar. Filter your search further by highlighting the communication type you are searching for, this can be a file, an email or other. You can filter by the status of your communications by clicking if the communication is available, revoked or expired. If you know the recipient of the communication you are looking for, you can further filter by the recipient's email address.

How can I grant or revoke access to communication?

In order to grant or revoke access of a specific communication simply click on the communication which will open the specified communication up in a window. Here you can revoke all access to this communication (email or file) or grant additional access privileges by simply clicking revoke access (a window will appear requesting confirmation) or clicking grant access where you will be prompted to provide the email address of whomever you would like to grant additional access to.

How do I add new members in team management?

Under Team, you will be able to review who is currently provisioned as a team member and what each team member's role is and you will be able to add new team members here. In order to add new members, you will need to click “add new” on the top left corner. This will open a new window where you will be prompted to add your new team member and all of their information. You can define the user by several roles depending on if they are an employee (you can choose if they have administrative privileges which allows users to see their team's communications or can leave them as a basic user), customer or vendor. You will be able to add whether you are notified of alerts and notifications, alerts only or you can select none if you do not want to be notified of any alerts or notifications. Once you have filled out all of the required fields, click “create contact” to add your new user.

How do I add a large file of contacts all at once?

If you would like to bulk upload contacts, click “import” besides teams. Here you will be able to bulk upload contacts in various formats. Click “get templates” in order to receive the JSON and CSV file templates required to bulk upload contacts. You can then easily upload the JSON or CSV file and click “import” in order to bulk import new contacts.If you would like to export your existing contacts to XLS or CSV simply click on the three bar icon on the right of the “filter by” tab which will allow you to decide which file you would like.

How do I send an encrypted message from XQ Dashboard?

After logging in, on the left hand side, select encrypt your message. Fill out the subject line and type your message and then click next. Enter the email address of the recipient and it is optional to select whether the recipient must require user authentication to read the message, click next. Set an expiration date on the message. Once the time has elapsed the message will no longer be available for reading, click next. You can copy a link to the encrypted message, sending using your email, or send it from the XQ dashboard.

Are encrypted messages tracked when sent from XQ dashboard?

Yes. When you encrypt a message with XQ, you also get the added benefit of a spoof-proof email tracking system. Using the XQ dashboard, you can track in real-time whether an email was received, read, and any attempts to decrypt the message. If you see an alert about an attempt to decrypt by someone other than the intended recipient, you can immediately revoke the email.

How do I encrypt a file using XQ Dashboard?

After logging in, on the left hand side select encrypt file. Enter the recipients email address and it is optional if you would like them to require user authentication to read the file. Click next. Select a file expiration date, once the time has elapsed, the file will no longer be available. Click next.Drag and drop or click browse to attach a file. Then click download encrypted file. Your file is now encrypted and can be sent to a recipient or saved locally.

How do I decrypt a file using XQ Dashboard?

After logging in, on the left hand side select the decrypt file. Drag and drop or browse for the file. You can only decrypt files with an .xqf extension by dragging them onto the container below. Your file is decrypted locally and never leaves your device. Then click download the decrypted file.

Under Audit tools, what does Export do?

The purpose of export is to Export message encryption keys belonging to members of your team. These can be used to restore messages, even after keys are no longer available online. You can select the days of availability, the user roles, which contacts, and the format of the key which is available in JSON and CSV. Click export keys and they are downloaded locally and can be sent securely to your contact.

Dashboard

One Unified view for all your data

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the Smart way to Track and manage your Work Data

Dashboard is the heart of XQ, where groups stay safe. Dashboard enables groups to be productive and secure from anywhere. All your encrypted communications are easily accessible, keeping to aware and compliant with minimal effort. Dashboard’s access controls and key management let you scale data-centric protection across your sensitive workflows on everything from email to smart cities.

Features

Why use XQ Dashboard?

Using Dashboard helps keep your data safe. Dashboard is a simple tool where a team manages all its XQ encrypted communications and XQ API usage. Dashboard doesn’t hold your data, but it tracks what happens to your data out in the world and lets you know who, what and where your data is read.

When your teammate, employee, or the customer sends and receives an XQ email from one of our products, it is tracked in the activity and communications sections for easy security and compliance.

Data Control

XQ offers comprehensive support for cloud data compliance management, ensuring adherence to regulatory frameworks such as GDPR, CCPA, HIPAA, and others. Here's how XQ accomplishes this:

Monitoring and Control of Data Journeys: XQ allows you to monitor and retain control over every data journey, enabling you to oversee data beyond the boundaries of a single environment. This ensures visibility and governance throughout the data lifecycle.

Compliance Across Environments: XQ ensures compliance policies are bound to every individual data object across its journey, regardless of the environment it traverses. This consistent application of compliance policies enhances data protection and regulatory adherence.

Access Control at Record Level: XQ facilitates easy management of access control at the record level. Integration with Active Directory enables role-based data access control, enhancing security and compliance measures.

Holistic Chain of Custody: XQ establishes a holistic chain of custody for data, ensuring forensic-level audit trails that log who, when, and where data is accessed across its journey. This level of visibility aids in compliance audits and investigations.

Data Sovereignty and Residency: XQ supports data sovereignty and residency requirements by offering data localization and access that is not tied to data residency. This flexibility ensures compliance with regulations regarding data sovereignty.

Ransomware Extortion and Data Breach Protection: XQ provides protection against ransomware extortion and data breaches, mitigating risks associated with non-compliance resulting from data breaches or unauthorized access.

Adherence to NIST Standards: XQ is built on NIST standards, providing automated governance and compliance capabilities aligned with industry best practices and regulatory requirements.

Automated Secrets Management and Data Loss Prevention: XQ automates secrets management and data loss prevention measures, establishing a secure chain of custody for every data record. This simplifies compliance efforts and enhances data security.